Disclosing and sharing detailed data about serial holdings is essential to ensure continuing access to important serial collections and to help informed allocation of scarce resources for acquiring, managing or responsibly withdrawing serial holdings.
In 2011, OCLC undertook a Print Archives Pilot project to develop a standard data format for libraries to disclose print serial holdings committed to archives or shared collections. In 2012, the Center for Research Libraries (CRL) developed the Print Archives Preservation Registry (PAPR), a free, web-accessible database to register these archiving commitments. Since 2012, CRL has used the holdings disclosure format to record its JSTOR archive holdings and to enable print archiving programs or significant collections, such as the ASERL Journal Retention Program, COPPUL-SPAN, Law Library Microform Consortium, Linda Hall Library to register their holdings.
While working within the standard for disclosure, CRL began encouraging the print archiving community to share more granular data about their holdings. In 2013, CRL developed an agricultural serials print preservation project, Project CERES, which coupled print preservation with digitization for access. Through Project CERES, CRL has developed a recommended suite of metadata and data that provides page level validation of condition and completeness, issue or piece level validation of publication history and title level identification to help librarians share data with any print archives or shared print holdings database or registry.
This presentation will:
- provide an overview of the metadata guidelines developed for serial print archives disclosure format developed by the OCLC Print Archives Pilot project and used in OCLC's Shared Print Management Program and the Center for Research Libraries' Print Archives Preservation Registry;
- give an overview of history of preservation of agricultural literature;
- highlight Project CERES metadata standard and make the case for why it is a model for other print archiving projects to follow.
